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Event Spaces at Ruby Bea

Outdoor patio with black-and-white striped umbrellas, white metal tables and chairs, wicker seating, and potted plants. Sunlight brightens the cozy, modern dining area beside a building with large windows.

Artistic event

Welcome to Ruby Bea, where unforgettable events come to life. Set in a porticoed building overlooking a grand, tree-lined square in Florence, our vibrant, art-inspired bar features cosy indoor spaces, while our picturesque roof terrace invites those who prefer al fresco settings. Enjoy buffet-style dining and expertly mixed drinks from our curated packages.


Whether it's an intimate gathering or a grand celebration, Ruby Bea offers customizable options to elevate your event. Make your occasion truly special with us.

  • A woman and a man wearing sunglasses stand close together outdoors, each holding a drink and smiling. They appear to be enjoying a sunny day at a stylish outdoor gathering.
  • View of a cityscape with terracotta-roofed buildings, green trees, and hills in the background under a blue sky with scattered clouds.
  • Two women smiling and clinking glasses with pink drinks at an outdoor gathering. Another person is sitting nearby, and the background shows a rooftop setting with people and string lights.
  • Charming outdoor patio with black-and-white checkered bar, striped chairs and umbrellas, small round tables, potted plants, and string lights creating a cozy evening ambiance.
  • Two men sit on brown leather chairs, smiling and talking while holding drinks. They are in a cozy, dimly lit room with a vintage filing cabinet in the background.
  • A stylish bar interior with pink cushioned stools lined along a marble counter, warm lighting, lush green plants, and cozy seating in the background with a modern, inviting atmosphere.
  • Two women smiling and talking at a bar, dressed in stylish evening attire, with drinks on the counter in front of them. The atmosphere appears warm and lively.
  • A stylish lounge with a blue sofa, round wooden tables, and a dining table with chairs. The wall features a large shelf displaying art, books, and decor items. Warm lighting and indoor plants create a cozy atmosphere.

all you need to know

Capacity

  • 353 m²
  • Enjoy our cosy indoor spaces, perfect for year-round gatherings of up to 80 guests. Planning a seated event? Planning a seated event? We can easily accommodate up to 45 guests.
  • Our outdoor terrace offers a relaxing atmosphere for up to 80 guest, with the flexibility to move indoors if it rains.
  • Sunny skies? Delight in our terrace's charm until 10 pm.

Food & drinks

  • While we don’t operate a restaurant, our Italian-influenced snack buffet is sure to delight your taste buds.
  • You can choose your drinks from our pre-selected packages at the bar, freshly mixed by our talented barkeepers. Our standard menu is not available for events.
  • Feeling like a cocktail mixologist? Help yourself at our self-service Gin bar.
  • Have special requests for bringing your own beverage or food specialities? We’re happy to accommodate for an extra charge.
  • If our menu doesn’t quite fit your needs, or if you’re planning an event for over 50 people, we can recommend trusted external caterers. Alternatively, feel free to bring your favourite caterer.

Music

  • Enjoy free tunes from Ruby Radio, or let us connect you to our local Ruby Artists. 
  • Want to bring your favourite artist or band? Awesome. Simply make sure they get their gear, including speakers. 
  • Prefer your own music? No worries, just bring your equipment. Remember, the organizer needs to register music licences.
  • To keep everyone happy, the volume should be guest-friendly. After midnight, indoor music should be at a background level, and outdoor music must wrap up by 10 pm.

Consumption

  • For gatherings with 20 to 50 attendees, a minimum spend of €50 (gross) per person and a welcome drink is required, along with a pre-selection of drinks to ensure a pleasant reception.
  • For events up to 75 guests, the minimum spend increases to €75 (gross) per person, along with the selection of a drink package.
  • For larger events with more than 75 guests, a minimum spend of €100 (gross) per person is required.
  • For events with fewer than 20 guests, there's no minimum spend. You can order drinks à la carte instead of picking a package. If you'd like to add food, you can do so in advance.
  • If the agreed minimum spend isn’t met, we’ll list the difference as room rental on the final invoice.

Cancellation

  • You can cancel your reservation free of charge up to 14 days before your event.
  • If you cancel up to 7 days before the event, we'll charge you 50% of the agreed amount. From the 6th day onward, it's 100%.
  • And remember, if you can't make it, we'll miss you, but we'll have to charge the full amount.

Payment

  • Please settle the contractually agreed amount by bank transfer no later than 7 days before your event. 
  • Any extra goodies and their costs can be paid on-site with a card on the day.
  • If you can't pay on-site, we'll send an invoice afterward. 
  • We'll email the invoice to the address we've agreed on.

Let's celebrate

Ready to make it happen? Fill out our contact form and let the magic begin.

Inquire now

More than just an occasion

  • Two women walk outdoors in a city setting, smiling and talking. One has long blonde hair and wears a green jacket, while the other has straight light hair and wears a black jacket with sunglasses on her head.

    Centrally located

    You will always find us nestled in the vibrant heart of the city, close to all the action. This prime spot ensures your guests arrive hassle-free. And, if you need a bed for the night, we are right here, offering comfort just a few steps away from where it all happens.

  • A bearded man holding a guitar gestures while talking to a woman with long red hair. They are sitting indoors on a blue couch, surrounded by green plants, appearing engaged in conversation.

    Unique experiences

    Whether you're here for a quick welcome drink before hitting the town or hosting a big event with everything from DJs to top-notch catering, we'll tailor our services to your needs. Make your dream event come true and enjoy unforgettable moments.

  • A woman with purple braided hair and a black outfit smiles, standing in a modern cafe with plants and colorful wall art. A table with a notebook and glass is nearby; the background has cozy seating and contemporary decor.

    Passion & expertise

    Planning events with us is super easy. Simply let us know what you're looking for, and our dedicated team will handle everything, allowing you to kick back, relax and get ready for the big – or small – occasion.

Our location

Ruby Bea's within strolling distance of Piazza del Duomo and the city's museums and galleries. Florence's main station is ten minutes away and the airport's half an hour by tram, get off at the Libertá Parterre tram stop – it's right in front of the hotel. (CIN: IT048017A1D9QJIUFB)


Piazza della Libertà 16
50129 Florence

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Stay a little longer

Planning to party all night, or just not feeling like heading home after the event? No worries, we've got you covered. Kick off your shoes and unwind in our comfortable beds for a refreshing morning ahead.

Stay with us