Data protection information regarding our processing of applicant data pursuant to Art. 13, 14 and 21 of the General Data Protection Regulation (GDPR) for all companies of the Ruby Group*.
Dear applicant,
Thank you for your interest in our company. In accordance with the requirements of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of personal data provided by you as part of the application process and, if applicable, collected by us, and your rights in this regard. To ensure that you are fully informed about the processing of your personal data as part of the application process, please take note of the following information.
With the following privacy policy we would like to inform you which types of your personal data (hereinafter also abbreviated as "data") we process for which purposes and in which scope. The privacy statement applies to all processing of personal data carried out by us, both in the context of providing our services and in particular on our websites, in mobile applications and within external online presences, such as our social media profiles (hereinafter collectively referred to as "online services").
The terms used are not gender-specific.
Ruby GmbH
Michael Struck
Seidlstraße 5
80335 Munich
+49 89 12 50 952 10
PROLIANCE GmbH / datenschutzexperte.de
Leopoldstraße 21
80802 Munich
We process your personal data in accordance with the provisions of the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG), insofar as it is required for the employment relationship. The legal basis for this is Art. 88 DSGVO in conjunction with. § 26 BDSG, Art. 6 Abs. 1 lit. b DSGVO, if the processing is necessary for the decision about initiating an employment relationship.
Furthermore, we may process your personal data if this is necessary for the fulfülment of legal obligations (Art. 6 ( 1) lit. c GDPR) or for the defense or assertion of legal claims. The legal basis for this is Art. 6 ( 1) lit. f GDPR. The legitimate interest is, for example, an obligation to provide evidence in proceedings under the General Equal Treatment Act (AGG).
lf you give us express consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent pursuant to § 26 (2) BDSG. Given consent can be revoked at any time with effect for the future (see Section 9 of this information).
lf an employment relationship is concluded with you, we may process the personal data you have already provided as part of the application procedure pursuant to Art. 88 DSGVO in conjunction with § 26 BDSG, Art. 6 Abs. 1 lit. b DSGVO for the purposes of the employment relationship, insofar as this is necessary for the initiation, implementation or termination of the employment relationship. Furthermore, we may process such data for the purpose of exercising or fulfüling the rights and obligations of the representative body of employees resulting from a law, collective bargaining agreement, works agreement or a service agreement.
We only process data that is related to your application. This may be general data about you (name, address, contact details, etc.), information about your professional qualifications and education, information about professional training and other data that you may provide us with within the context of your application.
We process personal data which we receive from you by mail, e-mail or via the online-platform greenhouse.io during your application and our communication with each other.
Within our company, we only pass on your personal data to those areas and persons who require this data to fulfül contractual and legal obligations or to implement our legitimate interests.
We may transfer your personal data to affüiated companies to the extent that this is permissible within the scope of the purposes and legal bases set out in section 3 of this information.
lf your personal data is processed on our behalf, this processing is performed based on data processing agreements pursuant to Art. 28 of the GDPR. In these cases, we ensure that the processing of personal data is carried out according to the provisions of the GDPR. The categories of recipients in this case are internet service providers and providers of applicant management systems and -software.
Otherwise, data is only passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary for processing and thus fulfüling the employment contract, if we have your consent or if we are authorized to provide information.
A transfer to a third country (outside the EEA) is not intended.
We store your personal data as long as this is necessary for the decision on your application. Your personal data or application documents will be deleted no later than six months after the end of the application process (e.g. upon notification of the rejection decision), unless longer storage is required or permitted by law. We store your personal data beyond this only to the extent that this is required by law or in a specific case for the assertion, exercise or defense of legal claims for the duration of a legal dispute.
lf you have consented to a langer storage of your personal data, we will store it in accordance with your declaration of consent.
lf an employment, training or internship relationship is established following the application process, your data will initially continue tobe stored to the extent necessary and permissible and will subsequently be transferred to the personnel füe.
After the application process, you may be invited to join our talent pool. This will allow us to consider you in our selection of applicants for suitable vacancies in the future. lf you have given us your permission to do so, we will store your application data in our talent pool in accordance with your consent or future consent.
Every data subject has the right of access pursuant to Art. 15 GDPR, the right to rectification pursuant to Art. 16 GDPR, the right to erasure pursuant to Art. 17 GDPR, the right to restriction of processing pursuant to Art. 18 GDPR, the right to notification pursuant to Art. 19 GDPR and the right to data portability pursuant to Art. 20 GDPR.
In addition, you have the right to lodge a complaint with a data protection supervisory authority pursuant to Art. 77 GDPR if you are of the opinion that the processing of your personal data is not lawful. The right to lodge a complaint with a supervisory authority shall be without prejudice to any other administrative or judicial remedy.
lf the processing of data takes place based on your consent, you are entitled to withdraw your consent to the use of your personal data at any time in accordance with Art. 7 GDPR. Please note that the withdrawal will only take effect in the future. Processing that took place before the revocation is not affected by this. Please also note that we may need to retain certain data for a period of time to comply with legal requirements (see Section 8 of this information).
Right to object
lf your personal data is processed in accordance with Art 6 ( 1) lit. f GDPR to safeguard legitimate interests, you have the right, pursuant to article 21 GDPR, to object to the processing of this data at any time for reasons arising from your particular situation. We will then no langer process this personal data unless we can prove compelling reasons for the processing. These must outweigh your interests, rights and freedoms; or the processing must serve the assertion, exercise or defense of legal claims.
To exercise your rights, you can contact us using the contact details provided in section
The provision of personal data for the application process is voluntary. However, we can only consider your application if you provide personal data that is required for the application process.
The decision about your application / possible employment is not exclusively based on automated processing. Hence, no automated decision in individual cases within the meaning of Art. 22 GDPR takes place.
*Companies of the Ruby Group:
Ruby GmbH
Seidlstrasse 5
80335 Munich
Germany
RG Netherlands B.V.
Amstelvlietstraat 4
1096 GG Amsterdam
Netherlands
RG Hotels UK Ltd.
16 Great Queen Street
Covent Garden WC2B SAH London
United Kingdom
RG Hotels Ireland Ltd.
Upper Mount Street 38
D02 PR89 Dublin
lreland
RG Italy S.R.L.
Corso Della Liberta 1 19
39100 Bozen
ltaly
RG Rome S.R.L.
Corso Della Liberta 1 19
39100 Bozen
ltaly
RG Realisation Sarl
65 Rue du Rhone
1211 Geneve 3
Switzerland
RS Realisierung GmbH
Marxergasse 17
1030 Vienna
Austria
Ruby Works Joint Venture GmbH
Seidlstrasse 5
80335 Munich
Germany
Ruby Group Management Ltd.
Pendergardens Block 17, Level
Triq Sant' Andrija, Triq Gdida Fi
San Ġiljan STJ 9023
Malta
RG Hospitality Sweden AB
Box 856 101 37
Stockholm
Sweden
RG France SAS
92 avenue de Wagram
75017 Paris
France